1. Put the word "urgent" or "important" The "urgent" or "important" word at the beginning of the e-mail header indicates if the email content should be addressed by the recipient of the message immediately. Especially if the sender uses capital letters on the word, decipher if the message sent is urgent. However, never attach those words, if only senders feel pressed to send e-mail.
Instead of being read, the recipient may be annoyed and reluctant to read the email from the same sender, if still using the word "urgent" or "important" for disturbing messages.
2. Do not include the subject of e-mail This habit can be negligent, because it is too hasty to send an e-mail. Keep in mind that e-mail is intended for professional purposes, which need to know about the mail received. Set aside a moment to write about the letter sent.
In addition to facilitating the recipient to recognize the importance of the letter, the subject also facilitates the recipient to search for e-mail based on the subject when piled up in the future. It is not possible, e-mail without subject, will be missed unreadable.
3. Typo Typo or Saltik (typing error), could be reduced even avoided by utilizing the auto-correct feature that is present in the smartphone keyboard. Do not, the recipient of the message reduces the value of your professionality, when incorrectly typing the name, or subject, and the contents of the letter.
4. Shorten the word per word The phenomenon of abbreviate the word not only found in short messages or sms of antiquity with a numerical physical keyboard. In fact, the smartphone keyboard with full letters and wide pad on the increasingly jumbo screen, still "tease" users to abbreviate the word for efficiency reasons. Write each word in the e-mail completely.
If indeed in the rules of writing can not be abbreviated, do not abbreviate. For example, write "thank you" not "trm ksh", or if in English, write "thank you" instead of "tx".
5. Write the subject of e-mail with a short and clear Often, so confused or hasty, sender of the e-mail instead write the contents of the letter to the subject field. As a result, the subject becomes very long and tend to interfere. Write the subject in solid and clear, representing the entire contents of the e-mail. While the contents of e-mail, put in place, ie on the body of an email with the largest box.
6. Request proof of receipt If you have ever done so, you may be rated as an unbeliever if the recipient has read your message. It may reduce professionalism in communicating digitally.
7. Use emoji Peniting to remember if e-mail is used for professional purposes. So, avoid using emoji on the body of e-mail. Express the feeling in the textual description instead of using emoji.
8.Use punctuation as necessary It is not appropriate to send e-mails that pertain to professionalism, redundant in using punctuation. For example, using exclamation marks or exaggerated question marks, or mixing exclamation marks and question marks.
9. Using colorful informal fonts There are still many e-mail content that use the letters "Comic Sans" that tend to imply informality. Worse, sometimes coloring every sentence in the contents of e-mail. Use regular letters like "Sans Serif", black fonts wanra, and do not use background images.
10. Reply to all e-mails Be careful in replying to e-mail. E-mail that has no purpose, should not be sent from a professional e-mail address. Move just such messages to the "spam" or junk folder.
11. Be careful when forwarding e-mails If you forget, CC is often used to send copies of e-mails to multiple addresses, as well as BCCs that can be used to send e-mail to many people. However, be careful when adding an e-mail address, first confirm to the related party whether it is necessary to receive the e-mail or not. Do not let e-mail important until the party who is not eligible.
12. Delete unnecessary conversation history Unless the chain of conversation is required as evidence, then you can not delete it. To delete your conversation history does not take long.
13. Sending large e-mail attachments This is quite important to avoid, given the e-mail platforms like Gmail and Yahoo, not many have the space to attach files in large sizes. For example a photo, video, or PDF. Sort out the important attachments to send vi e-mail. Because, heavy attachments will affect the process of sending e-mail.
14. Reconsider the length of e-mail content Not many like the content of long e-mail. But the contents of a short e-mail, consisting of two words for example was not justified. If it should be long, such as CV, essay, or motivation letter, can be sent through the attachment.
15. Delaying reply to e-mail Could be, so the pile of incoming e-mail, the recipient forgot to answer messages that need to be answered. Therefore, there is nothing wrong immediately give a brief response such as, "in the process", or "thank you, wait for the rest", so that the sender of e-mail does not feel idle.
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